Build your academy and run it, step by step
From setting up your system and publishing your marketing page, to inviting your people, building your groups and keeping quality on track — this page follows the same path you'll walk inside the platform.
Start in Settings: shape the system your way
After you sign in, you complete your academy's details in Settings and shape the system to match how you run your circles and sessions — and a short video inside each page walks you through its steps.
Your academy's details
Complete your academy's name, identity and defaults from the Settings page.
The inputs your system needs
Define the session and circle types that fit you — one-to-one or group — and the fields you work with.
Statuses that fit your system
Set the statuses for groups, sessions and students to mirror your workflow — not a fixed template.
Statuses you name to fit your system
Publish your marketing page in clear steps
With your system ready, you build a public page in a few simple steps and get a ready link to market your academy.
Clear steps, no design work
Move through simple steps where you choose and arrange — no design experience needed.
Choose what people see
Show your programs, your story and what sets your academy apart — and take registrations directly.
A ready link to share
Get a link at academyadmin.com under your academy's name to market yourself anywhere.
Invite everyone who runs and attends your academy
Now that your academy is live, you start inviting admins, supervisors, teachers and students — one by one or all at once.
Five ready roles
Admin, supervisor, teacher, student and guardian — each with its own portal and dashboard.
Invite one by one
Invite anyone by email in seconds.
Invite in bulk
Or create a shared invite link so a large group can join at once.
Five roles, each with its own portal
Build your groups and give each a supervisor
With your people in, you organize teachers and students into the groups that fit how you teach, and put a supervisor over each one.
One-to-one or group
Build a one-to-one group for a single student, or a group with several — whatever fits each class.
Teachers and students together
Bring the right teachers and students together in every group.
A supervisor for each group
Assign a supervisor to each group to follow it closely and keep its quality.
Run the sessions, keep quality honest
As sessions run, what happens in each one is recorded, and supervisors and students keep quality honest with clear reports and ratings.
Sessions, attendance and dues
Log attendance and absence each session; its hours flow automatically into the student's credit and the teacher's dues.
Supervision visits and reports
Supervisors book supervision visits for active groups and write their reports on them.
Students rate their teachers
Students rate their teachers monthly on a 1–5 scale with a comment, so teaching quality shows over time.
Control permissions and student access
You decide what each role can see and edit — and whether a student who hasn't paid can reach the platform at all.
Precise access per role
Per role and per area: edit, view only, or no access — exactly as shown in the table below.
Access tied to payment
Tie a student's access to paid fees, so it pauses automatically when fees are unpaid.
| User permissions | Students | Schedule | Billing | Reports |
|---|---|---|---|---|
| Admin | Edit | Edit | Edit | Edit |
| Supervisor | Edit | Edit | View only | Edit |
| Teacher | View only | Edit | No access | View only |
| Student | No access | View only | No access | No access |
| Guardian | No access | View only | View only | No access |
Scroll across to see every column
Fair pricing, payments that never pass through us
And in the end, our pricing is fair: the per-student rate drops as your numbers grow, and every payment runs through Stripe without passing through our servers.
The more you grow, the less you pay
Graduated pricing where the per-student rate drops as your student count grows.
Payments via Stripe
All payments and accounts run through Stripe — your card details never pass through our servers.
Graduated pricing: the per-user rate drops as your numbers grow.
- A registered German company — AcademyAdmin is a registered German company, and your data is protected under German and EU law.
- A light app on your phone — Add the platform to your phone's home screen as a light web app — no app store.
- Support in your language — Interface in Arabic, English and German, with direct support in multiple languages.
And this isn't every feature — the best way to discover the rest is to try it yourself.